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Shipping Clerk/Office Administrator

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Key Responsibilities:

  • Plan the most effective daily transport and delivery schedules.
  • Process orders received via telephone, email, fax, face-to-face or via Sales Team.
  • Prepare Delivery Dockets, and schedule and allocate drivers to deliveries.
  • Ensure all customer orders are delivered within agreed time-frame.
  • Maintain daily Shipping Records.
  • Prepare and maintain all relevant paper-work for payment transactions.
  • Manage cash payments for deliveries from drivers and prepare reports of cash and charge sales.
  • Post transactions to customer accounts.
  • Ensure on-going effective communication with drivers, customers, production and sales.
  • Understand and achieve specific targets regarding utilisation of trucks, costs and empty journeys.
  • Responsible for the delivery of the right quality (in consultation with Technical team) and quantity of material to customer.
  • Manage instructions to drivers with regards to their working hours, breaks and rest periods.

Essential Skills & Experience

  • Minimum of 2 years’ experience working in a busy Despatch Office.
  • Excellent working knowledge of shipping systems.
  • Knowledge of Transport Regulations in Ireland.
  • Excellent IT skills.
  • Excellent numeric, written and verbal communication skills.
  • Supply Chain/Logistics experience within manufacturing would be beneficial

Personal Specification

  • Reliable.
  • A team player with flexibility.
  • ‘Can-do’ attitude.
  • Ability to work under pressure in a fast paced environment.
  • Excellent time-keeper.
  • Ideally available immediately.
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