This site uses cookies to provide you with a great user experience. By using this site, you agree to our use of cookies.
Post a FREE Ad

Academic Coordinator

Post an ad like this for FREE!
  • Date Listed 13/02/2017
  • Location
  • Advertised By Private
  • Job Type Full-Time

Reporting to: Education Manager

Contractual Hours: 9am - 6pm Monday to Friday

Essential Criteria for Applicant

  • Excellent proven ability to use Microsoft Office applications; accurate word processing and data entry skills
  • Excellent communication skills and telephone manner with clients
  • Minute-taking skills
  • Excellent verbal and written skills
  • Ability to prioritise and manage own time effectively, whilst being methodical and well-organised
  • Excellent personal presentation
  • Ability to take initiative and responsibility

Desirable Criteria for Applicant

  • Knowledge of music/ music industry
  • Experience of working in administration within an education environment
  • Awareness of issues in Higher Education and Quality Assurance requirements
  • Educated to degree level
  • Ability to identify areas for improvement in administrative systems and propose solutions

Key Accountabilities

1. Administrator for Education Department

a) To assist in the production of programme and partnership documentation and external QA documentation and to circulate these to appropriate personnel inside and outside BIMM.

b) To create student class timetables for all courses and produce an individual timetable for all tutors, and to circulate accordingly.

c) To have responsibility for room allocation planning and tuition hour estimation and maximisation of room usage, also overseeing the booking of external teaching spaces when required.

d) To manage the tutor deputising calendar by coordinating with HOD’s to ensure suitable teaching deputies are allocated to classes when required.

e) To organise the re-scheduling or relocating of classes if required by liaising with Estates and Facilities Manager to ensure disruption to student experience is kept to a minimum.

f) To draft and send correspondence to students as required.

g) To participate in fortnightly HE Management Team meetings, and the compilation of a monthly report.

h) Collation of Module Questionnaire feedback for all modules, and distribution to Module Leaders, in advance of Module Leader Reports.

i) Importing & setting up all BIMM Dublin database information required for Celcat Database and assisting with the administration of VLE platforms.

j) Compiling & collating and processing all BA3 and BA4 module choices. Processing demo submission requirements and arranging auditions requirements.

k) Assisting Exams team with preparation for Exam Board and Exam re-sit Board.

l) Coordination of additional assessments for Advanced Entry for external applicants where applicable.

m) To assist with Open Days, Graduation & Enrolment, Initial Auditions, student gigs and promotional events.

n) To play an active role in the maintenance and development of administrative systems.

o) To assist the Head of Education with timetabling and collation of tutor observations.

p) To display a willingness to be flexible regarding working hours during peak periods with time off in lieu.

q) Arranging meetings and appointments relating to academic administration to include some minute-taking, room booking and preparing agendas / itineraries.

r) Any other duties which may be required from time to time by the Principal.


NB: This is not a complete statement of all duties and responsibilities of this post. The post holder may be required to carry out other duties in keeping with the nature of the post as directed by, and agreed with their Line Manager.


Link to full job specification - http://bit.ly/2jAtDGO

Gumtree User (More ads from this seller)
User since Jan 2017
3 Published
1 Active
Attach a file (maximum 2MB)
Uploading
[Remove]
By clicking "Send" you accept the Terms of Use and Privacy Notice and agree to receive newsletters and promo offers from us.
Add to Watchlist
Safety Tips - Your safety is important to us and we believe that you can stay safe. Learn More Report this ad
62-64 Francis Street, Dublin 8
You might be interested in these similar ads
Personal Assistant - Dublin 24 - 6 Month Contract in Dublin, preview image
Personal Assistant - Dublin 24 - 6 Month Contract
Personal Assistant - Dublin 24 - 6 Month ContractJob DescriptionEmail, diary and travel managementAdministrative support, to include drafting correspondence, presentations, documents, agendas, reports etc;Organise client meetings and corporate entertainment;Attend meetings, minute-taking and record actions;Prepare, type and occasional presentation of documents, reports etc;Collation of information ...
Front of House
Location: UCD Student ResidencesReporting to: IMAC Facilities Management Ireland Ltd.Duration: May 2017 to 31st August 2017.Contract Hours: 8 hour shifts covering morning, evening and night to provide 24/7 cover for the Residences Reception. Candidates will work a minimum of 22.5 and a maximum of 48 hours per week.Dress Code: Uniform (Shirt) provided which should be worn at all times when on duty. ...
Administrative Assistant South Dublin. Contract to €45K in Dublin, preview image
Administrative Assistant South Dublin. Contract to €45K
Reporting to a Business Unit Director of a multi-national company the Administrative Assistant will have several years experience combined with strong administrative coordination abilities and client service experience Responsibilities: Provides administrative support to a department. Duties may include: typing, filing, answering phones, scheduling, calendaring, record keeping, coordinating meetin ...
Tele sales / Office Assistant
The Telesales/Office Assistant is a vital part of the supplychain process and is responsible for the order capture, order processing,coordination, administration, and distribution for Little Italy. You will facilitatethe smooth running of the organisation with your strong administration skills, aswell as the ability to multi-task and work well under pressure. To achieve this youwill manage process ...
 Experienced administrator/ customer service advisor in Dublin, preview image
Experienced administrator/ customer service advisor
Experienced administrator/ customer service advisor required to start on the 20th March 2017 for Dublin 2 based International company. Interviews to take place between 13th - 17th March 2017 Duties include: Dealing with the needs of customers in an efficient manner, providing a high quality service. Answering and responding to all incoming telephone calls, emails and live chats. Confide ...
Office Assistant
Main role:Answer phone calls and transfer them to the correct team member.Deal with email and social media enquiries.Sort out incoming and outgoing mail.Handle receptionist duties from time-to-time which includes meeting and greeting guests.Type up letters and reports.Organise meetings and take notes from them.Stock taking and reordering office supplies whenever necessary.Hours per week - 25HIf yo ...
Administrative Support Worker in Dublin, preview image
Administrative Support Worker
Coolmine is a leading drug and alcohol treatment service providing community, day and residential services to men and women with problematic substance use and their families in Ireland since 1973.Job title: Administrative Support WorkerLocation: Ringwood Centre, Damastown Dublin 15Reports to: Line ManagerPurpose: To support the staff at Ringwood Centre by providing administration supportProjects: ...
More ads