Administration and Accounts Assistant 

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  • Date Listed11/01/2022
  • Location
  • Advertised ByAgency
  • Job TypeFull-Time

Admin & Accounts Assistant

Our client in Sandyford is looking for an experienced accounts assistant/office administrator to join their team.

Location Sandyford, Dublin 18.

Work Hours 36.25 Hours (Mon-Fri: 9:00am – 5:15pm)

Rate/Salary €30,000 - €32,000 (DOE)

Duration Permanent, Full-Time

Start Date 31/01/2022

This exciting junior level position will be especially suited to an ambitious, multi-tasker who wants to showcase all they can offer.

The successful candidate will benefit from:

  • Individual and company performance related bonuses.
  • Onsite car-parking.
  • Educational assistance
  • Gym membership
  • Canteen facilities
  • Cycle to work scheme.
  • Commuter Ticket Tax Saver.

Outline of Responsibilities:

  • Ability to quality check and format large technical documents
  • Ability to prepare documents for binding and printing using PDF Editor
  • Research Skills – With knowledge of Best Practice, Regulatory & Legal Requirements, Government Policy etc, in business administration and human resources.
  • Assist with drafting guidance documents/manuals related to various business and administration tasks and processes.
  • Assist with keeping admin and training records updated
  • Identify areas requiring improvement and implementing procedures to increase efficiency
  • Organising couriers and deliveries
  • Administrative management of projects using Coretime System
  • Dealing with external suppliers for purchase/renewal of hardware and software.
  • Maintain IT equipment and software inventory.
  • Assist with appropriate resolution of support tickets created by employees with external software providers.
  • Co-ordinate equipment/software return by employees who leave the company.
  • Provide ad-hoc support on administrative projects as required
  • Dealing with service providers and subcontractors.
  • Accounts receivable processing, preparation of sales invoices, dealing with clients, allocating time charged against bills.
  • Accounts payable processing and payment runs.
  • Reviewing employees’ expenses approved by Line Managers.
  • Arrange bookings/payments for employees such as: training courses, seminars, conferences, hotels, and others.
  • General accounts work.
  • Respond to questions, requests, and concerns from employees and management regarding company and Human Resources policies and guidelines.
  • Ensure accurate maintenance of all employee records and files (e.g., hours of work in Coretime, interview documents, holidays, leaving procedure)
  • Assist with developing and updating policies and procedures.
  • Co-ordinate on boarding process and onsite inductions for new employees.
  • Provide support on ad-hoc HR matters to support the business and promote good practice

Essential Qualifications & Experience:

  • Business qualification and a minimum of 2 years’ experience in a similar position.
  • Strong IT Skills- MS Office Suite (Word, Excel, Sharepoint, Teams, Outlook), PDF Editing Software, Sage50, Sage Payroll, Coretime.
  • Proven ability to work to tight deadlines, while also maintaining a high standard of work
  • Ability to multi-task and prioritise workload.
  • Excellent problem-solving and team player skills.
  • Good interpersonal skills, dealing with co-workers, clients, and service providers in a courteous manner.
  • Ability to use own initiative to solve issues that may arise.

We look forward to receiving your application!

-Hall Recruitment Team

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    Sandyford, Dublin 18
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