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Office Manager  

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  • Date Listed14/01/2019
  • Location
  • Advertised ByPrivate
  • Job TypeFull-Time

Our client is a leading construction company based in Dublin City. They currently have an opening for an office/marketing manager.

The role is to organise & coordinate administration duties & office procedure. This will involve creating & maintaining a pleasant work environment, ensuring high levels of organisational effectiveness, communication & safety.

Roles, to include but not limited the following:

General Office Admin (filing systems, managing office supplies, printing requirements, equipment for office procurement, correspondence control, training for employees etc)

Scheduling meetings and appointments.

Dealing with Visitors

Maintain & manage office

Deal with all related IT issues ( we have an external IT company who provide IT support

Assist in the onboarding of new hires

HR

ISO

Invoices (scan/send in GT etc.)

Procurement (for minor items) under the direction of QS

Creating and managing PO’s

Payroll

Credit Control

O&M’s

Marketing – supporting Business Development Director in documents for BID preparation, pre-quals, booking venues, branding etc )

Insurances - Insuring all documentation up to date for subcontractors

Plan parties / get togethers for staff

Experienced in MS Word, Excel * MS Powerpoint

Requirements

· Proven experience as an Office manager, Front office manager or Administrative assistant

· Knowledge of office administrator responsibilities, systems and procedures

· Proficiency in MS Office (MS Excel and MS Outlook, in particular)

· Hands on experience with office machines (e.g printers)

· Familiarity with email scheduling tools, like Email Scheduler and Boomerang

· Excellent time management skills and ability to multi-task and prioritise work

· Attention to detail and problem solving skills

· Excellent written and verbal communication skills

· Strong organizational and planning skills in a fast-paced environment

· A creative mind with an ability to suggest improvements

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