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Senior Document Controller 

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  • Date Listed29/04/2019
  • Location
  • Advertised ByPrivate
  • Job TypeFull-Time

Duties and Responsibilities for the Document Controller position:

  • Manage the Document Control system for the life cycle of the projects. Where applicable, establish the project on the Document Control system in line with company protocols.
  • Manage and host Document Control training sessions for new users within the project team, either with groups or on an individual basis.
  • Create and manage document workflows in the Document Control system, with direction from the project team, in line with company procedures.
  • Validation, checking and curating of all incoming and outgoing project documentation including receipt, classification, verification, registry, distribution and retrieval.
  • Configuration and preparation of status reports on workflows, sample submissions, TQs, RFIs and other re-portable data.
  • Establishment and maintenance of central site files, controlled and uncontrolled drawings and registers.
  • Collation of Operation and Maintenance, Health and Safety, Quality, Environmental, BCAR files
  • Attend meetings to allow engagement of team and stakeholders.
  • Continuously identify and communicate opportunities for enhancement and reduction of waste and risks to Project Manager.
  • Ad-hoc high level administrative support to the site team, if applicable.

Experience & Skills needed for the Document Controller position:

  • Experience of working on projects with large volumes of data and information from various sources
  • Advanced experience of electronic document management system(s).
  • Ability to effectively communicate with, and educate all stakeholders in the system ensuring the protocols are strictly adhered to.
  • Experience of dealing with multidisciplinary design teams and client teams.
  • Experience of dealing with the sub-contractors and the wider supply chain.
  • Ability and willingness to train others.
  • Knowledge of naming conventions for BIM
  • Well organised and self-motivated.
  • Diligent and an analytical thinker.
  • Excellent document preparation and formatting skills.
  • Ability to prioritise work, multitask and troubleshoot.
  • Good time management skills.
  • Interest in project delivery processes, project administration and the wider industry.
  • Underpinning Training & CPD as part of a broader CPD strategy.

Required Criteria for the Document Controller position:

  • Advanced user of Microsoft Office suite
  • Some understanding of naming conventions for BIM - BS 1192 and PAS 1192.

Desirable:

  • Experience of configuration and management of systems in compliance with BS 1192 and PAS 1192.
  • Advanced user of CDE Software

All applicants will be treated confidentially.

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